Open Positions

Accounts Payable / Accounts Receivable Specialist

Job Description:

General Scope

We are looking for a highly motivated and self-driven individual to join our team. The Accounts Payable/Accounts Receivable Specialist is responsible for supporting office tasks, administration duties, and activities related to both the AP and AR functions for Pacific Press Holdings, LLC. The position will assist in daily, weekly, and monthly activities. The AP / AR Specialist is also expected to support the Controller and President in information requests and in assisting in streamlining processes. The position will provide support for monthly closing activities and must have the ability to meet tight deadlines.

The core competencies required to be successful in this role include data entry, strong attention to detail and process, and familiarity with the purchase order and cash collection processes in a financial reporting system. In addition, this person needs to be proactive, able to multi-task, and have strong time management skills to navigate day-to-day priorities as needed.

This position reports to the Controller.

Responsibilities

• Efficiently handle and direct incoming calls, ensuring a warm and professional reception for all inquiries.
• Welcome visitors, assist with their inquiries, and ensure they connect with the appropriate team member.
• Ensures a spirit of excellence, teamwork, collaboration, and cooperation.
• Demonstrate the ability to exercise good judgment.
• Motivated, takes responsibility, and resolves problems as they arise.
• Identify and propose continuous improvements opportunities.
• Responsible for posting activities of all Customer payments.
• Provide payable entry and posting for all product receipts.
• Records revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices, post to customer portals and/or email.
• Appropriately manages AR and AP aging reports, following up with customers/vendors as necessary.
• Prepares financial reports by collecting, analyzing, and summarizing account information.
• Maintains accounting ledgers by posting account transactions.
• Maintains financial historical records by filing accounting documents.
• Run all credit cards for orders/shipments.
• Collects all necessary information for new customers and provides it to the Controller to approve credit, credit limits and set-up new accounts.
• Set-up vendor accounts
• Print checks for weekly A/P payments.

Other Functions and Responsibilities

• Administrator of Company Credit Card program.
• Manage Petty Cash.
• Assist with receiving and issuance of PO’s.
• Daily reporting of Cash and Shipping reports as needed.
• Mail Distribution.
• Other duties and assignments as requested by the Controller and/or President
• Expected to work the necessary hours, including overtime to complete the required responsibilities and functions of this position and department.

Requirements

• High School Degree or equivalent.
• Minimum of 2 years of accounting experience, manufacturing environment preferred.
• Degree in accounting a plus but not required.
• Computer proficient.
• Experience with Made2Manage or other ERP systems.
• High degree of accuracy.
• Great attention to detail.
• Strong customer service skills.
• Outstanding communication and people skills
• Results-driven and ability to communicate.
• Ability to work in a fast-paced environment.
• Familiarity with MS Office.

Other

• Must pass a background and credit history check
• 32 hours a week
• Pay based on experience